All the Oxford Allotment Association on land owned by Oxford City Council are currently preparing to sign a new long-term lease with the City Council, as the old lease expired over two years ago. The Oxford & District Federation of Allotment Associations (ODFAA) reports that negotiation of the details is progressing well, and agreement should be reached soon. To meet the requirements of the new lease we need to update our existing constitution (read it here) to make it more detailed. The City Council has also confirmed that Oxford allotment associations must become incorporated entities, whereas previously they have been managed as unincorporated associations. This means that the EWAA will need to form some type of incorporated body to sign the lease, whereas previously individual trustees took on that responsibility. The purpose of this change is to end the need for trustees to give personal unlimited financial guarantees when they signed the lease, and to improve the governance of associations across Oxford.
This is why we now need your support and help to approve a new constitution, which is the first step in preparation for incorporating the East Ward Allotment Association. Later this year we will need to decide what form of incorporation to choose, and the proposed constitution defines how the EWAA will take its decisions. It puts in place better Annual General Meeting procedures, provides a mechanism to wind up the current unincorporated allotment association and transfer its assets to a new body, and also introduces a new plot-holder licence agreement which all plot-holders must sign when they next pay their annual rent.
Please take time to read through the proposed constitution and the licence agreement (links below) and let us have any queries or comments no later than Sunday 25th February, so that we can respond to any questions well ahead of the Extraordinary General Meeting (EGM) which will be held at 12pm on Sunday 17th March in the allotment shop. This should be a short meeting to ratify the two new governance documents proposed here.
NB – there is a “Translate” button in the top right-hand corner of the EWAA website pages.
The EWAA supply of seed potatoes for sowing in spring 2024 will arrive later this month, and the shop will be open each Sunday between 25th February and 28th July until mid-day.
Arran Pilot Foremost Red Duke
Charlotte Jazzy Pink Fir Apple
Desire Golden Wonder
We also have a comprehensive stock of seeds from Kings & Suffolk Herbs, a good supply of Muck and Mulch bags, potting compost, and a wide range of useful non-perishable items, such as netting, ground cover, etc.
During February and March you will be able to make purchases over a two-hour period, 10.00-12.00
Happy Monday to all our plot holders! We hope all your plots are surviving Storm Isha.
Today’s communication regards the Nature Reserve which borders the site at the Boundary Brook end.
We urge all plot holders to be aware, particularly those who have a plot which borders the nature reserve, that the nature reserve, while ‘wild’ is also very deliberately tended as a space for plants, birds and animals, and a huge amount of work has gone into this space in the last 5 years. There is also a lot of work going on along the boundaries with our site, comprising hedge laying, grassland cutting, and rotation.
Please could all plot holders:
Refrain from cutting hedges and coppices along the boundary
Not remove any wood from the nature reserve (as some are deliberate piles for wildlife, the wood isn’t ‘spare’)
Thank you in advance for observing these rules so that we can continue to exist in harmony with our neighbours at the Nature Reserve, and benefit from the wonderful biodiversity and pollinators their work brings to our site.
REMINDER: If you need ground cover, compost, thick netting, frost fleece, pegs, canes, etc. the EWAA Shop will be open 11.00-12.00 this Sunday, but will then close for the winter, re-opening in late February.
REMINDER: the allotment Shop will be closed in December and January. It will re-open at some point in mid-Feb, date to be confirmed. Details here.
75% DISCOUNT on red onion sets, ready to plant immediately.
SPUDS: did you have any significant successes or failure this year? We are preparing our order for 2024 seed potatoes, so if you have any feedback on a particular variety please send it to email@example.com before the end of the month.
If you ever use the gate in the “woodchip” car park you will know that the builders who are working at 66 Cricket Road are also using the space to access the construction project. We need to remind EWAA members that, apart from the woodchip, any materials stored in the car park belong to the builders, so please DO NOT help yourself to bricks, pallets, tools, or any other useful-looking objects you spot there. Thank you!